Information for Presenters:
This page includes information for those presenting at Big 12 Teaching and Learning Conference and will be updated as new information becomes available. If you have a question that isn’t answered here, please email the conference organizers, Matthew Russell or Sarah Schoonhoven.
Captioning/Transcription for Presentations: To provide an accessible experience for conference attendees, please consider using Microsoft Translator. Microsoft Translator live is a free translation and transcription service that let's you have translated conversations across multiple devices on iOS, Android, Windows, PowerPoint and web for 1:1 conversations or larger group interactions. Support for real time conversation for over 60 languages including Spanish, French, Chinese, Japanese and many more.
As you plan your presentation, please keep the following in mind:
- Each presentation room will be outfitted with a screen, projector, and speaker for audio. The projector will accept both VGA connections and HDMI connections with an appropriate dongle.
- You will need to bring your own laptop. Please review your laptop’s video connections and bring adapters as necessary. The conference will have a limited number of loaner adapters available, but we can’t guarantee that our adapters will be compatible with your make and model of laptop.
Presentation Format and Resources
Please plan your presentation according to the following guidelines and based on your presentation format:
- 15-minute Presentations: At the end of 15 minutes, the current speaker should disconnect their laptop from the projector and allow the next speaker to begin setting up. The current speaker can use the intermediate five minutes to answer questions. The next speaker should begin promptly at their scheduled time.
- Lightning Talks: All Lightning Talks will take place during lunch on Friday and will last exactly 7 minutes. While the next speaker is getting set-up, the current speaker can use the intermediate three minutes to answer questions. The next speaker should begin promptly at their scheduled time.
- All presentations will be uploaded in advance on a conference laptop in the room: if you are giving a "Lightning Talk," you are required to send your materials (with your last name in the file name) to the conference organizers by June 7. In the "To" field of your email, please enter the following address: Big_12_.firstname.lastname@example.org
- Poster Sessions: If you are giving a poster presentation, you are welcome to set up your posters at the beginning of the conference and leave them up until the format session on Friday during which time the whole conference will be in attendance. Your poster should be 4 feet by 3 feet (48″ x 36″) in size. The conference will provide push pins for you to use to affix your poster to the mounting surfaces we will have placed throughout the space. Push pins are the only approved method of affixing your poster to these surfaces, so please do not plan on using any kind of tape or any other means of attaching your poster to the surface. Presenters should stand or sit near their posters in order to engage with attendees as they move throughout the space. If you have never designed and printed a conference poster before, the following resources may be helpful:
- 60-minute Roundtable Sessions: Please refrain from showing slides on your laptop at your roundtable session because these are inevitably difficult for people at your table to see. Providing attendees with printed handouts is much more effective.
- Please plan to bring approximately 20 copies of your presentation, your paper, or other information you want those at your table to have access to during your conversation. Alternately, please send any materials you will be discussing (with your last name in the file name) to the conference organizers by June 7. In the "To" field of your email, please enter the following address: Big_12_.email@example.com These materials will be made available on the conference website for reference and reading.
- 60-minute Panel Presentations: In a Panel Presentation, up to three speakers make brief (no longer than five minutes each) opening remarks. Following these brief opening remarks, a separate moderator asks questions of the panel for up to 10 minutes. The moderator then facilitates questions from the audience for the panel. At least half the presentation time should be allocated to the audience Q&A.
- If you are giving a "Panel Presentation," please send any materials you would like the audience to reference (with your last name in the file name) to the conference organizers by June 7. In the "To" field of your email, please enter the following address: Big_12_.firstname.lastname@example.org These materials will be made available on the conference website for reference and reading.
- 120-minute Workshop. In a workshop, each group should plan to bring copies of the materials (handouts, worksheets, informational documents) they plan to use to faciliate active learning for the attendees. While presentations will be useful to help orient these sessions for attendees, please keep presentations to a minimum and plan to walk attendees through a series of activies that will help them model the focus of the workshop for their respective campuses.
At the conclusion of the conference, presenters are encouraged to share their presentations and materials (in an appropriate format) with the conference organizers. These materials will be made available via the conference website. Presenters are welcome to send these materials at any time before or after the conference. In the "To" field of your email, please enter the following address: Big_12_.email@example.com